Notice of Annual General Meeting
Knights Southside Hockey Association
It was brought to the board’s attention, on July 27, 2022, that proper notice of our AGM had not been given in accordance with our bylaws. In order to be in compliance with our bylaws, our AGM has been rescheduled. The Knights Southside Hockey Association will be holding its Annual General Meeting virtually using Zoom. The meeting will be held as follows:
Date: Wednesday August 31, 2022
Time: 7:00 pm
Registration Link: TBA
Participants need to download the Zoom App prior to joining the meeting, if the app has not already been installed on your device. To join the meeting, please click on the link above and you will be directed to the meeting (link will be provided a minimum of 24 hours prior to the meeting.
In accordance with the Bylaws of the Association, notice of the Annual General Meeting is being provided to the Association’s membership with a minimum of 30 days’ notice. The purposes of the Annual General Meeting are to:
- Review the highlights of the 2021-2022 season.
- Approve the annual financial statements for the year-ended May 31, 2022, and to approve the appointment of auditors for the upcoming year.
- Provide updates to the membership of new initiatives and changes for the 2022-2023 season.
- Provide an open forum for members to ask questions of the Board of Directors.
- Elect members to the Board of Directors for the 2022-2023 season.
Details of the above are as follows:
Approval of the Annual Financial Statements
The annual financial statements of the Association for the year-ended May 31, 2022 will be presented at the meeting for approval.
If you have questions that you would like for a board member to address at the Annual General Meeting, it is strongly encouraged for you to email those questions before August 31st to the Association’s Secretary at firstname.lastname@example.org. Questions submitted in advance of the meeting will receive the benefit of a considered response that will be provided to all members. Questions will also be taken from the floor at the Annual General Meeting.
Election of Directors
All elected positions on the Association’s Board of Directors are generally open for election on an annual basis. The exceptions to this are the roles of President, Registrar, and Treasurer, which are elected for two-year terms.
The following positions will be elected at the 2022 Annual General Meeting:
- Fund Raising/Teddy Bear Toss Coordinator
- Casino/ Bingo Director
- Communications Director
Details of what each position entails can be found on the Association’s website under the link for the Bylaws here: https://www.knightshockey.ca/bylaws/. Bylaws 31-43 detail the responsibilities of each position.
Nominations will be accepted until 11:59 pm on Tuesday August 30th, 2022 by e-mailing them to the Association’s Secretary at email@example.com. Self-nominations are acceptable and encouraged. The list of pre-nominated candidates will be emailed to the membership of the Association one week prior to the Annual General Meeting on Saturday August 27th, 2022.
Pursuant to the Bylaws of the Association, nominations for board positions will also be taken from the floor during the meeting. Our strong preference, however, is for candidates to indicate their intention to stand for a position at least one week prior to the Annual General Meeting.
If you are interested in becoming more involved with the Association, but do not feel quite ready to join the board, we encourage you to email the Secretary at firstname.lastname@example.org to indicate this intention as well. The Association’s Bylaws allow for Assistant positions to the board positions, so this is one way of possibly easing into a board position in the future.